In this guide, I will walk you through the process of installing Toy GPT directly in your Excel desktop application. This tool integrates advanced AI capabilities into Excel, enhancing your productivity and data analysis capabilities.

Step 1: Sign In to Your Microsoft Account

To begin, open Excel on your desktop and sign in to your Microsoft account. This step is crucial as it enables access to add-ins. If you have both a student and a work account, you may need to switch to your work account if your organization allows the installation of add-ins.

Step 2: Create a Blank Workbook

Once signed in, create a blank workbook. Navigate to the “Insert” tab and click on “Get Add-ins”. This will open the add-ins store where you can search for and install new tools.

Step 3: Install the GPT for Excel Add-In

In the add-ins store, search for “GPT for Excel” and click the “Add” button. Accept the terms and conditions to complete the installation. You should see a new GPT icon in your Excel toolbar.

Step 4: Generate and Insert Your API Key

To activate the add-in, you need to generate an API key from your OpenAI account. Go to openai.com, log in, and navigate to the API section. Create a new secret key, copy it, and paste it into the designated box in the GPT add-in settings in Excel. Save the key to complete the setup.

Step 5: Troubleshooting

If the add-in does not work immediately, try restarting Excel. If issues persist, go back to the add-ins menu, remove the GPT add-in, and reinstall it. Ensure that your API key is correctly entered and saved.

Step 6: Using GPT Functions in Excel

With the setup complete, you can start using GPT functions in Excel. Here are some useful functions to get you started:

• AI.Ask: This function allows you to input a prompt and get an immediate response. For example, use it to solve equations or get data insights directly in your spreadsheet.
• AI.List: Generate lists based on prompts. This function can create lists separated into different rows, which is useful for organizing data.
• AI.Format: Standardize formats for dates, currencies, and numbers across your dataset, enhancing consistency and readability.
• AI.Fill: Automatically fill in missing values in your dataset. This function is particularly useful for maintaining data integrity and completeness.
• AI.Translate: Translate words or sentences into different languages directly in Excel. This is valuable for working with multilingual datasets.
• AI.Extract: Extract specific information from cluttered cells. Use this to pull out emails, countries, or other data points from complex text entries.

Example Functions in Action

AI.Ask for Sentiment Analysis:
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=AI.Ask(“Determine the sentiment of this review: ‘I really enjoyed this tour'”)

1. This function will return the sentiment (positive, neutral, or negative) of the given review.

AI.List for Job Descriptions:
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=AI.List(“List 9 job description requirements for a Salesforce administrator role”, A1:A3)

1. This will generate a list of job requirements based on the provided criteria.

AI.Format for Date Standardization:
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=AI.Format(A1, “ISO Date”)

1. Converts dates in cell A1 to ISO format.

AI.Fill for Missing Regions:
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=AI.Fill(A2:B5, A6:A10)

1. Fills in the missing region information for the countries listed.

AI.Translate for Multilingual Support:
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=AI.Translate(A1, “Spanish”)

1. Translates the text in cell A1 to Spanish.

AI.Extract for Email Extraction:
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=AI.Extract(A1, “email”)

1. Extracts email addresses from the text in cell A1.

Conclusion

Integrating Toy GPT into Excel can unlock powerful AI-driven functionalities that streamline data processing and analysis. Whether you’re standardising data formats, filling in missing information, or performing complex translations, these tools significantly enhance your workflow.

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